You can add your event outline, plan, sponsorship details, benefits, etc. It involves studying the brand, identifying its target audience, devising the event concept, and coordinating the technical aspects before launching the event.īusiness organizations need to convey a clear message, which presenters can manage through our Event Planning Templates. For example, ‘send email invites’ would not include ‘defining the target audiences,’ or ‘create the event design and communication templates,’ which are both separate tasks.Įvery person (or function/department) referenced on the RACI event management plan must agree to the final document, and ideally the whole project team should have weekly catch-ups to discuss progress against the key milestones.Event planning is applying project management skills to organize personal or corporate events such as festivals, conferences, ceremonies, weddings, formal parties, concerts, or conventions. To work effectively, you should define tasks in as much detail as possible, ensuring that each is a distinct job that can be completed. In those cases you assign them as ‘AR’ or ‘Accountable/Responsible.’ R for responsible, A for accountable, C for consulted and I for informed. In some cases, those responsible for a task may also be accountable for its completion. In this spreadsheet, list all key event planning tasks and assign a staff member or team with a corresponding letter based on their role i.e.
Informed: Assign this to anyone who should be kept in the loop about the progress of the event at different stages, but doesn’t need to offer an opinion/approval in order for a particular task to be completed.Consulted: Assign this role when a key stakeholder or manager needs to provide an opinion and/or approval before a decision can be made or task finalised by those responsible.Accountability: Assigned to those who are ultimately accountable for ensure a task is completed to standard (and on time).Responsibility: Assigned to those expected to complete a specified task.The simplest way to ensure all responsibilities are clearly defined is to use a event management practice referred to as ‘RACI’. How to use the Event Management Template to clarify roles and responsibilities
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